[soundlab]

I feel pretty strongly that managerial accounting is a MUST have skill if you're running a business. Part-time book keeping is not very expensive and if you sit down routinely and review your chart of accounts, pull financial statements, AND have a professional cashflow projection setup for you it will save you an enormous amount of stress and time. It's also possible to learn as you go with this, especially if you have an advisor or someone that can check in on your books on a rolling basis. It takes all the mystery out of tax time and will enable you to operate the business with much greater confidence and clarity. I'm partial to Xero instead of Quickbooks FWIW, I find Intuit QB to be death by a million small charges...

[kogir]

I suppose I should clarify a bit: I don't ignore finances until tax time. On any given day, I can tell you what's left in the bank, outstanding obligations, where money is going, and how much runway we have.

Right now professional bookkeeping (even part time), would exceed the cost of offering our entire service, and likely be our largest expense except salaries.

[zhte415]

So write it down in a version-controlled spreadsheet, keep auditable records. This should solve your problem and assist hugely if ever you wish to sell the business.

Book keeping takes no time at all.