| I work for a company that deals with public records data in Florida. The "Government in the Sunshine" laws[1] that deal with access to public records are clear: >"E-mail" messages made or received by agency employees in connection with official business are public records and subject to disclosure in the absence of an exemption. and >Section 668.6076, F.S., requires that any agency as defined in s. 119.011(1), F.S., or legislative entity that operates a website and uses electronic mail must post the following statement in a conspicuous location on its website: >Under Florida law, e-mail addresses are public records. >If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. That said, there is an exemption for social security numbers, but just because something is exempt doesn't mean that it must be withheld. The body holding the requested data generally has discretion: >Social security numbers included in an official record may be made available as part of the official records available for public inspection and copying unless redaction is requested by the holder of such number or the holder’s attorney or legal guardian; however, if such record is in electronic format, on or after January 1, 2011, the county recorder must use his or her best effort to keep the social security number confidential and exempt as provided for in s. 119.071(5)(a), F.S. Section 119.0714(3)(b), F.S. [1] http://www.myflsunshine.com/sun.nsf/manual/5a60474cbfb8dbf48... |