[anon4]

From my experience for meetings with the higher ups you only need to include the chief architect/project leader who can give you a bird's eye view. That person probably doesn't do much coding himself.

From there, have him communicate with the rest of the team on what to do - he should be able to do it via group chatrooms, conference skype calls and emails. I'm sure there is a time that's convenient for literally everybody to meet, even if not everyone will be meeting in person.