[kriro]

I use a 1-2-3 system that works fairly well for all my work related tasks. One main task, two medium ones and three small ones (guestimated myself). I always start with the big one. This is fairly conservative and less than I do on a typical workday but I think not adding too much is important.

I write them down in a notebook each day in the morning (might be better doing it the evening before) and then cross them off when done. Usually I add more adhoc stuff when I'm done with my "pyramid"

I keep track of long term stuff, ideas, projects and so forth in Trello but the day to day todo lists are in a plain notebook. I also keep my inboxes empty and make it a point of emphasis to congratulate myself on removing stuff from my inbox (30 minute mailcheck is usually one of my 3 small items).

Personal stuff...I don't plan that at all.

For me that fixes most of the stuff mentioned in the post. The notebook TODO list works very well for me.