| I’ve been through this exact loop. Notion is great, but for day to day work it quickly turns into “build your own system”. Databases, relations, workflows… and you end up maintaining the tool instead of using it. We also tried the opposite with everything in markdown and git. It works well with AI tools, but collaboration becomes painful fast, especially for comments and async feedback. What worked best for us was splitting it: - codebase for technical stuff
- a lightweight PM tool for task flow
- Notion for docs We use FlowBoard (flowboard.dev) for the PM part. It’s basically one prioritized list and continuous flow, no setup. Full disclosure: I'm the founder of FlowBoard, so obviously biased. But the core advice stands — if Notion feels like overkill for project management, it probably is, and a purpose-built tool will save you time. |