[mrtksn]

That's strange because this problem is actually solved with specialised payment cards that you give your employees and they can spend their allowance they way they like and there's no paperwork because the card network handles the restrictions on what the card can be used.

Maybe those are not available everywhere?

[setr]

That’s.. interesting. My current company has had issues with optimizing reimbursements, mostly because it was previously an honor system but with recent growth you’ve gotten abusers (usually people coming from large companies e.g. minorly more convenient flights for triple the price — solved by travel agent — Uber black rides — solved by manual review, family outings billed as client dinners, etc). Not sure how much would really get captured by automated credit cards, but it seems like something worth suggesting.

Any idea what the actual name of it is?

[palebluedot]

TripActions Liquid is one of these solutions. Spending categories and limits are enabled on the VISA card, and can also be time-blocked (for trip per diems). No receipts necessary, you can only use it in the approved categories.

[mrtksn]

Sodexo Restaurant Pass is a big one, there are many other alternatives. I see Sodexo offers the service in Germany, India, Turkey and probably other countries but apparently it's not a global thing. Ticket Restaurant is another big one.