[PragmaticPulp]

You create the lowest friction/default path according to your company's needs.

There isn't a universal note taking application that comes pre-organized for your team's use case. You have to put some work into any tool you use.

[triceratops]

I disagree. The point of a tool is to reduce work.

Most teams and companies aren't special snowflakes that need individualized organizations, and document hierarchies. There can be such a thing as sensible defaults that you customize or tweak later (no idea if Confluence ships with that - I've only ever seen Confluence installations in their already-screwed-up state). At the same time, an inexperienced user staring at a fresh Confluence install isn't going to get the organization correct right off the bat.

If you have to put in work upfront before the tool is even halfway useful, it better be really damn good after that. Confluence is not.

[DocTomoe]

Disclaimer: I am a consultant working for an Atlassian-centered consultancy. I do a lot of Confluence-based projects recently.

You would not believe how special some use-cases are, especially when you work with organisations that have highly regulated environments. I've seen anything from markdown files in a git repository being semiautomatically created in a Jenkins run to an organization having built essentially their own wiki software because nothing on the market fulfilled their need at the time (now 5 years later, they realise no-one uses that thing because it is just unintuitive). I have seen organisations that have no content oversight and some who had a whole department of "content czars", whose sole job it was to keep their documentation fresh and updated. I've seen organisations that had strict rules on approving each individual change, with complex approval workflows.

If you have never documented anything, Confluence may be overwhelming, but so will every tool that has "sensible defaults", because before too long, you will start hitting the envelope. Documentation software is not like a MacBook that you just buy and start using, you always need some level of customisation.

So, is Confluence damn good? No - there's a lot that could be improved. But from the mediocre solutions on the market today, it is one of the better choices.