[rlayton2]

I've found it helpful to deliberately identify if you are being the manager or the technician (to use E-myth's terminology). The manager goes through the lists of tasks and emails, and works out what needs to be done (next, or today, or this week, or this sprint). The manager tells the technician (usually via TODO list) what that task is. Then you switch modes to technician - its no longer your job to organise, its your job to do.