[romeoblade]

Our company has a process in place that any process or policy gets reviewed either six months or one year, depending on the subject matter. A tech council reviews each, updates, appends, or archives it.

If it's updated, it's sent out to all employees. Some require a digital signature (i.e., a process for handling customer data) to make sure it's read and understood.

Each review has a commenting period (4 weeks) for techs to ask questions or voice their opinion on the changes before it's approved.

It's helped keep the important documentation current, helped the processes evolve and allows the people that actually use the process to have input on the matter.

[kragen]

One would hope that all of your policies are archived; otherwise, how will anyone determine in the future whether a past action was in accordance with the policy when that becomes a question in a lawsuit?

Perhaps by "archive" you mean something like "delete", in which case I would like to strongly encourage you to not use "archive" to mean that, because it's the opposite of the standard meaning of "archive".