[darnir]

Paperless-ng (https://github.com/jonaswinkler/paperless-ng) is the way to go. I have an instance of it running on a RPI 4 and a network attached scanner. New documents that I need stored are either immediately scanned using the app on my phone (And its free software, get it from FDroid) or via the actual scanner which obviously gives better quality.

Paperless then OCRs the documents and stores the original and a PDF/A version for long term archival. It learns from my tagging and classification and auto classifies them in the future.

The web interface is also pretty slick and allows you to do full text search on all your documents really fast.

Tagging and categories is also a more superior form of organisation than simple folders.

[CallMeMarc]

Can only recommend this way.

I'm running paperless-ng on my Synology NAS and I love it. I've additionally bought myself a Brother DS-640 scanner to get good scans also on the go and it works like a charm for the last few months.

Also because it's running on my NAS, it's automatically reachable via Tailscale from all my devices and gets encrypted + uploaded to Backblaze B2 once a week via HyperBackup. Setting all of this up took less than one hour.

[oigursh]

How does Tailscale get you the syno files on your phone?

[LilBytes]

I'm not OP but I'm using the same. Setting up file and network sharing using Tailscales DNS service is trivial.

https://tailscale.com/kb/1054/dns/

[CallMeMarc]

Yes, either this one or in my case, I'm just using Tailscale to get into one network with my NAS without having my NAS to be exposed to the internet.

So instead of opening ports and stuff like that, I can just securely go to https://mynas:12345/ (port of my paperless instance) and I'm in there.