[simonblack]

There's a reason a lot of us still use computers for documents rather than swamp our phones with documents.

I separate documents that are concerned with income, expenses and taxes into financial-year folders, further subdivided into a tree-structure of named folders.

    2022/bills_statements/centrepoint801/801_water_211026.pdf
    2022/bills_statements/centrepoint801/amart_tv_unit_210816.pdf
    2022/bills_statements/centrepoint801/cpoint801_ergon_210731.pdf

I have separate tree-structured folders for documents concerned with (say) real-estate properties, medical (separate tree-structures for me and for my wife), legal documents, motor vehicles, etc, etc, etc.

    medical/jack/jack_respiratory_2019-/bretz_referral_200213.pdf
    medical/jack/jack_respiratory_2019-/jack_bretz_info_consent_191030.pdf
    medical/jack/jack_respiratory_2019-/jack_patient_details_bretz_191030.pdf
    medical/jack/jack_respiratory_2019-/jack_191125_bretz.pdf

    real_estate_ours/marquis/marquis_504_market_appraisal_TS_220203.pdf
    real_estate_ours/kamerunga_6/steel-line_garage_door_user_manual.pdf
    real_estate_ours/york/obrien_real_estate_commision_york_131004.pdf

By making the filenames and the folder-names descriptive, and running a file-name indexing utility twice every day I can find a document quite quickly.

I store most documents as .PDF files, photos as .PNG images. I include a date if relevant using a 6-digit YEAR-MONTH-DAY format which will normally automatically order documents by date when useful.

    2020/antonas/clovelly_even/20cre190731.pdf
    2020/antonas/clovelly_even/20cre190830.pdf
    2020/antonas/clovelly_even/20cre190930.pdf
    2020/antonas/clovelly_even/20cre191031.pdf

It should go without saying that all documents are automatically backed-up into several separate locations at least once daily.

Incoming 'paper' documents are scanned too and stored along with similar computer-generated documents.