[prepend]

I spend about 5-10 minutes putting together an agenda that includes references to background context, purpose, and expected outcome.

If the background material is essential I include a prep time estimate.

I decline meetings that are unclear what they are and say why. If the agenda is sparse or I don’t understand why it’s taking an hour, I suggest 30 or 15 minutes, etc

I connect in 2-3 minutes early for some zoom chitchat before the meeting starts.

When I see good agendas, prep, organization in a meeting, I verbally tell people how their meeting prep materials helped me.

I always leave my camera on as it helps me when I can see others to tell when they are about to talk, when they are multitasking or when they look bored or even step away.

I’m not sure how to set up org culture, but I figure by modeling and testing out different approaches it helps.

[100011_100001]

Mind sharing an example of what your meeting agenda looks like?

[prepend]

I don’t really use a template and I tend to send this out with the initial invite to give as much lead time as possible and then a link to a cloud doc that might change.

Here’s a recent one I sent with something like: “I’d like to meet to discuss what you need as a data steward from a metadata catalog. At the end of our time we should have a list of functions you think are important in our architecture guard rail.

To prepare for our time, please spend five minutes reading the linked docs in the agenda

Topics to cover, please free to add anything you think is relevant: - Different Personas, including stewards [link to an intranet page] - prepend - How users use your data today, desired new uses -invited person1 - Any systems or APIs you currently have we could use to find metadata - invited person2 “

I cant format here but I’ll put people’s names in bold to help them understand the expectation.

If somebody emails me back an agenda item, I’ll add it to the agenda and update the calendar invite.

[100011_100001]

I like how simple your agenda items look. It kind of reads like an email that needs to be discussed.

[prepend]

I’m not a professional meetinger, so I assume that people want to read as little as possible. And my goal is something specific and would rather never meet.

I think it is just an email tied to a calendar item that floats around in calendars, teams, whatever.