[sethammons]

We use zoom, and record important meetings.

All meetings must have an agenda and meetings without one can be safely declined. This helps keep meetings focused, and sometimes allows for async comms that can remove the need for the meeting.

Related, if pre-read material is warranted, provide it. Meetings are expensive. Any async work that can happen before the meeting should be front loaded to make the best use of the meeting time.

Appoint or get a volunteer for a secretary for the meeting. This should not be the presenter/facilitator; they are busy. This secretary/note-taker is responsible for emailing out the summary and important meeting details to the group and corrections can be made in replies. Ensure that note taking is spread out and no one person is regularly assigned the secretary role.

Meetings should end with assigned action items, and these are captured initially in the notes. Follow up on those items will usually be owned by a manager or team lead.

For 1:1s, have the reportee do the heavy lifting. They should have an agenda, and they should be taking their own notes.