[skmurphy]

These are great suggestions! We use a private wiki that anyone on the team can edit: it saves a lot of time versus E-mail. We use the same page for both the agenda, the minutes, and a decision record (you can always re-factor or start pages to address ongoing issues/concerns, but there should be a single page for the meeting that links to related content). Since you are geographically separated I would use an IM session (e.g skype chat, google chat, AOL, Yahoo) that lets everyone take contemporaneous notes and pass links/URLs and raise their hand to speak. Take a few minutes after the meeting is over to clean up the transcript and paste it into the meeting wiki page, it doesn't have to be pretty, but comprehensible a few months from now (and everyone else can continue to refine/edit etc..). Key thing is to get decisions documented, the context that led to them, and for major decisions a brief prediction on expected outcomes and when and how to re-evaluate.

[chrisbroadfoot]

The other good thing about wiki vs email is that you have a permanent record of everything that has ever happened. E-mails get lost, and new employees cannot browse the old content