| > Thanks for the response. I'm mostly familiar with Google Docs in the workplace, where it was apparent who was reading what document at a particular moment from a list of users at the upper-right. Right, which is the notion behind the Activity Dashboard in Docs too (GSuite only). If you left a doc open and watched who popped up, you can effectively know who views a document, so it was exposed as a panel instead. You can disable your own activity showing up for document editors (which applies retroactively) from that same pane. (https://i.imgur.com/AOGmj40.png) Obviously, in GSuite especially, view activity is recorded and your GSuite admin can audit that activity, but that's kind of an obvious need for a business. > Separately, on my personal account, at some point I viewed a publicly shared document from a well-known person, and that ended up in my "shared documents" (or "documents shared with you"?) for ages. I wasn't sure if that sharing was evident in both directions. I've avoided clicking on shared Google Drive documents since then. If you open a link-shared document, it add it to your Shared With Me list (and Recent list), but none of that is visible to the sharer. If you're worried about even "Anonymous Fox" showing up, go to the /preview url, e.g. https://docs.google.com/document/d/<docid>/preview. This still adds it to Shared With Me/logs events on your account (it'll show up in your Quick Access results), but none of it is visible to the sharer and they won't even see your icon. > it's hard not to assume it's also happening with PDF's shared via Google Drive, simply because you can't know what the other person is seeing. This is a struggle, I agree. I work on it and sometimes I struggle to remember what applies on GSuite vs. consumer. It's a complicated product and therefore doesn't have one straightforward answer, especially in light of the myriad of policies that GSuite admins can enable/disable. For instance, whether we even record your search queries in Drive (for showing as recent searches in Drive) is controlled by a policy your admin can set. > It's especially hard when there is an asymmetry (e.g. in a non-GSuite environment, I can see some publicly shared document in my "shared with me" list, but I guess the sharer can't see me). Right. Consumer: shows up in SWM, GSuite: shows up in SWM & you show up in Activity Dashboard to editors (unless you turn it off as shown in https://i.imgur.com/AOGmj40.png -- it may default to off in your organization anyways). |
