[Jd]

Ever since I started ending time budgeting for each agenda item I've never looked back.

My agendas look like this:

(1) Two word emotional check in [Lead:Jd][budget: 5 minutes, actual: ]

(2) How did sprint one go? [Lead:Mark][budget: 7 minutes, actual: ]

(3) Should we have pizza or chinese food for lunch? [Lead:Francis][budget: 3 minutes, actual: ]

I send out the agendas in advance for anyone to PM me to add something.

Then I use a stop timer to track how many minutes were used per agenda and send it along with the minute meetings and action items post-meetings. Action items are almost always tracked some sort of issue tracker but I use different ones for different projects.